Location:
Pasir GudangAt Sibelco, we advance life through materials.
For over 150 years, we’ve been a trusted leader in sourcing, transforming, and distributing specialty industrial minerals. Our work powers progress across industries as diverse as glass, ceramics, construction, coatings, polymers, and water purification. Beyond our materials, we’re proud of our commitment to sustainability, innovation, and empowering people from all walks of life to thrive and make a meaningful impact.
Are We the Perfect Match?
At Sibelco, we believe building a successful career is a two-way journey. We’re looking for individuals who share our values and vision, just as much as you’re seeking a company that aligns with your aspirations. Together, we can shape the future.
Responsibilities
Administrative Activities & Support
Ensure an always (seemingly effortless) professional representation of the department (lead) to the outside world and ensures smooth day-to-day functioning of the department.
· Coordinate managers’ schedules and arrange appointments and establish agendas.
· Arrange and coordinate business travel for managers, directors or other division heads.
· Screen managers' phone calls and incoming mail.
· Coordinate department meetings; arrange use of conference rooms.
· Serve as a contact to employees, investors or other stakeholders inside and outside the organization.
· Document and follow up organization and department procedures to complete tasks in a timely manner.
Use features and functions of computer software packages to produce electronic mail, reports, spreadsheets, charts, graphics, spreadsheets, databases, etc.
Competencies
Decision Making
• Able to respond to immediate problems by
exercising good
judgement from available information and established guidelines
Planning & Prioritizing
• Can effectively organize his/ her work
• Identifies priorities for self (and team) and develops effective schedules
Optimizes Work Processes
• Knows Sibelco Operating Model processes in own area of activity
• Organizes self, people and activities for standard
processes
• Identifies potential issue(s) in an existing process
and suggests necessary improvements
Drives Results
• Pursues his or her work with energy and drive
• Strives to meet or exceed objectives
• Can be counted on to meet goals successfully
Communicates Effectively
• Shares own views in a clear, respectful and
constructive manner
• Timely provides information that people need to do their job well
• Listens and asks questions to ensure understanding
of messages
Managing Change & Ambiguity
• Can deliver results in times of change and
uncertainty
• Tolerates risk and uncertainty
(Technical) Capabilities
Industry knowledge-Familiar with a variety of the fields concepts, practices, and procedures.
Software skills- Thorough understanding of certain software packages used for administration and planning (e.g. MS Office, …).
General business skills- Able to compile and report business information
Behavioral skills-
Open minded Team player Pro-active
Able to work independently
Time management and organization skills
Communication and interpersonal skills
Problem solving skills
Self-motivated
Why Join Us?
Sibelco is more than a workplace—it’s a community that encourages growth, innovation, and collaboration. Here’s what you can look forward to when you join our team:
We also welcome applications from all backgrounds and are committed to providing reasonable adjustments to support you through the selection process.
How to Apply
Follow us on LinkedIn, Instagram, Twitter/X and Facebook to learn more about life at Sibelco. Submit your application in the Apply option.
Please note: We do not require agency services as we have a dedicated Global Talent Acquisition Team.