Administrative Support (Quality) at FLIR

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Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research.

We are looking for individuals who thrive on making an impact and want the excitement of being on a team that wins.

Job Description

Summary

This position performs a variety of complex administrative functions. Assists managers and quality personnel of administrative type functions. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the department. Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues. Acts independently to determine methods and procedures on new assignments.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Prepares advanced correspondence including emails and reports. Makes copies or scans correspondence or other printed materials as applicable.
Organizes and resolves inspection reports with corresponding departments.
May handle a wide variety of situations and conflicts involving the clerical and administrative function of the inspection lab.
Document rejections in ERP systems and coordinate follow-up actions with corresponding departments, production managers, and Quality manager.
Responsible for business confidential and time sensitive material.
Generates complex reports, handles multiple projects, and may prepare and resolve purchase requisitions.
Assist with metrics regarding inspection rejections to improve inventory.
Assist with keeping up with items in the non-conforming location. This includes coordinating with EHS on the disposal of non-conforming chemicals.
Assist with coordinating monthly calibrations and documentation upon return of equipment.

Create and edit spreadsheets in MS Excel.
May perform light inspection work with inspection team.
Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports.

Requirements:

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

3 years of experience in a clerical and/or administrative support role; Certificate in a specialized function or Associate's Degree in related field and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to employees of all levels of organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform this job successfully, an individual should have sufficient knowledge of database software, MS Office, including PowerPoint, Outlook, Excel, and Word applications. Ability to learn computer skills aligned with role including calibration software ad ERP systems.

Other Skills and Abilities

Basic Knowledge of ISO and/or AS9100
Computer competencies in Microsoft Office (Word, Excel, PowerPoint, Access), email, and ERP systems (preferably IFS).
Excellent verbal and written communication skills, including excellent grammar and professional writing skills.
Must possess good interpersonal skills, good research skills, and an aptitude for learning.
Must be able to communicate ideas and thoughts effectively and obtain pertinent information quickly.
Must be able to keep sensitive and/or confidential information properly protected.
Ability to be trained on understanding drawings.

Other Qualifications

U.S. Person for access to ITAR-Controlled Technical Data. ITAR regulations dictate that information and material pertaining to defense and military related technologies may only be shared with US Persons unless authorization from the Department of State is received or a special exemption is used.

A "U.S. person" can be

A U.S. citizen;
A permanent resident who does not work for a foreign company, a foreign government, or a foreign governmental agency/organization;
A political asylee;
A part of the U.S. government, or
A corporation, business, organization, or group that is incorporated in the United States under U.S. law.

A foreign person is any person who is not a lawful permanent resident of the US and includes foreign governments and organizations.

Teledyne and all of our employees are committed to conducting business with the highest ethical standards. We require all employees to comply with all applicable laws, regulations, rules and regulatory orders. Our reputation for honesty, integrity and high ethics is as important to us as our reputation for making innovative sensing solutions.

Teledyne is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristic or non-merit based factor made unlawful by federal, state, or local laws.