Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
This position is funded for 1 year(s); continuation past 1 year(s) will be based on university need, performance, and/or availability of funding.This is a/an 75 % full-time equivalency (FTE) job. This position will work 30 hours per week. This position is eligible for benefits associated with any full-time position. The salary grade and range listed in the posting is reflective of a 100% Full-time position. Full-time equivalency job offers may fall outside of the listed range due to the assigned percentage of effort.
POSITION SPECIFICS
Susan Hirt Hagen CORE is seeking an Administrative Assistant (support level) with excellent interpersonal, organizational, and technology skills. The Administrative Assistant supports the general administrative functions of Susan Hirt Hagen CORE; including greeting/referring/assisting visitors, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, reconciling budgetary expenditures, and providing general office support.
RESPONSIBILITIES
Plan, organize, support and coordinate the daily office activities and administrative processes for Susan Hirt Hagen CORE;
Assist with meeting preparation and agenda creation, taking minutes during meetings, assigning action steps for team members;
Assist with scheduling meetings and using shared calendars;
Submit catering requests for Susan Hirt Hagen CORE related events/meetings;
Initiate appropriate requests to reconcile SAP concur expenses and required office purchases
Manage Federal House facility requests through 25Live and CCURE;
Organize shared reports, documents, and records in Microsoft OneDrive;
Manage student volunteer database, including overseeing the clearance process;
Maintain Federal House building standards, including kitchen upkeep, maintenance requests, and overall building appearance;
When required, arrange travel plans for faculty and staff work trips
PREFERRED QUALIFICATIONS
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively with diverse groups of stakeholders.
Professional demeanor and commitment to high-quality customer service.
Prior administrative experience in higher education, healthcare, or a complex organizational environment preferred.
Proficiency with Microsoft Office Suite; experience with Teams/Zoom and calendar management systems strongly preferred.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: None
ADDITIONAL INFORMATION
Please submit a cover letter and resume at the time of application completion.
The Susan Hirt Hagen Center for Community Outreach, Research, and Evaluation (CORE) was established in 1998 at Penn State Behrend through the generosity of Susan H. Hagen. CORE is dedicated to promoting positive youth development in Erie County, Pennsylvania. CORE makes a concerted effort to create a culture of hope for youth in Erie County. To achieve this, we help facilitate positive relationships between youth, peers, and adults by partnering with schools and education sites each academic year.
Penn State Behrend, is an undergraduate and graduate college of The Pennsylvania State University. Situated on a beautiful, wooded 854-acre hillside campus recognized as a U.S. arboretum, we have four academic schools (Business; Engineering; Humanities and Social Sciences; and Science); student residential living; a range of research programs and outreach centers; and a highly successful business and technology park. With 5,000 students in resident instruction and online in college programs offered through Penn State World Campus, we uniquely blend the atmosphere and focus on teaching of a small college with access to the academic, research, and professional development resources of a Big 10, R1 University. Our college is an open laboratory of learning and discovery where students gain real-life experience engaging with business, industry, and community partners. We seek faculty members who share our commitment to both teaching and scholarship, to the holistic development of students, and to principles of respect, diversity, and inclusiveness.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $34,800.00 - $50,500.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.