Administrative Specialist

Starting Rate $23.08/hr

7:30 am - 4:00 pm; Monday - Friday

This role is responsible for organizing, coordinating, and expediting orders through the manufacturing process following order of materials until completion of the fabrication process.

Essential Functions:

• Plan and organize order processing and manage the various situations encountered in the production process

• Manage any order production and product issues in a timely manner to ensure high customer satisfaction

• Issue and interpret computer shop reports

• Assist in completion of the machine load reports

• Assist in outsourcing to support in the production process

• Communicate with logistics, production supervisors and leads, etc. in regard to loading availability of critical shipments

• Coordinate shop packet releases

• Coordinate feedback to scheduling regarding the potential reschedules, overloads and other anticipated problems

• Other miscellaneous administrative duties as assigned

Required Qualifications of Every Candidate (Education, Experience, Knowledge, Skills and Abilities):

• High School diploma and 2+ years of work/educational experience or Associate’s Degree

• Strong working knowledge of Microsoft products and other relevant software

• Excellent communication, organizational, analytical, and interpersonal skills

• Strong mathematical aptitude

• The ability to read and interpret shop blueprints and technical drawings

• A strong working knowledge of spreadsheets, data entry, and computers

• Ability to work in a high volume, fast paced environment

Highly Qualified Candidates Will Also Possess These Qualifications:

• Minimum two years’ experience in a manufacturing or related environment

• Must be a person of passion and integrity who has the drive to excel and deliver exceptional results

• The ability to keep a positive, professional attitude in a fast paced, hectic work environment

• Strong leadership skills and the ability to support divisional business objectives

• The ability to identify and communicate maintenance or product problems to departmental supervision

• The ability to work effectively and efficiently in a team environment

Working Environment and Physical Efforts:

Work is typically performed in an office setting.  The incumbent is regularly required to sit for extended periods of time, as well as talk and listen on the phone and in personal conversations or meetings.   Environment is fast paced and demanding most of the time.  While visiting the manufacturing areas of the plant, use of PPE (Personal Protective Equipment) is required at all times. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms while working in the office with various files and forms and while working on the computer.  The employee is occasionally required to move about the office.  Incumbent must utilize proper ergonomic safeguards such as monitor height and positions, keyboard location and height and proper wrists rests. The employee must occasionally lift and/or move up to 15 pounds in working with large files, binders, and computer equipment.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.