ESSENTIAL TASKS
The tasks listed below are those that represent the majority of the time spent working in this class.
Management may assign additional tasks related to the type of work in this class as necessary.
Provides administrative support to the Airport General Manager, performs administrative duties including but not limited to, monitoring and maintaining various calendars related to airport administration and operations, advising the Airport General Manager of meetings and appointments, screening and sorting daily mail, composing routine and confidential letters for Airport General Manager's signature, typing memo's and correspondence.
Answers the telephone and greets office visitors; provides professional, courteous customer service; assists customers or obtains information for customers as requested; explains division policies and procedures; refers customers to other personnel or offices as appropriate.
Coordinates project related activities to ensure that departmental and divisional goals are met.
Prepares for, and assist in the proceeding of the Richland County Airport Commission meeting to include, but not limited to sending out the meeting announcement, coordinating Commissioner attendance, securing and preparing the meeting location, ensuring available copies of meeting documents for distribution, documenting meeting proceedings for record.
Maintains an efficient accounting system to manage customer accounts. Analyzes and reconciles accounts receivables and accounts payables. Creates and tracks invoices, requisitions, purchase orders, change orders, and performs cost control by cross checking invoices to verify they are within the original budget and allocated to the appropriate cost centers. Compiles data for and prepares a variety of routine, financial, statistical and analytical records and reports required by the Airport General Manager.
Responsible for the administration of the lease files and all property management activities, including collection of rent, proper file documentation, tenant relations, tracking of facility maintenance, financial reporting, and compliance.
Responsible for the issuance, control, use, and return of Airport Identification Badges (AIDB) program for authorized individuals requiring unescorted access to the Airport, including but not limited to creating the badges, programming the correct access, maintaining database and file documentation.
Generates maintenance service requests, issues work orders and maintains a tracking systems of facility maintenance. Assist in the issuance of Notice to Airmen (NOTAMs) to the FAA.
Manages several accurate and current databases to include all information directly related to airport customers. Required to interpret and apply judgment in the development of databases, being able to updating existing dataset, creating new entries, and producing reportable formats.
Performs other general clerical work, including but not limited to maintaining logs and lists, copying, filing, and maintaining documents, sending and receiving emails, entering and retrieving computer data, processing daily mail, ordering supplies and materials, etc.
Assists in coordinating Department activities with those of other Divisions, Departments, agencies, customers, citizens, coworkers, or others as appropriate; researches and provides information as requested and appropriate. Receives and responds to inquiries, requests for assistance and complaints in areas of responsibility. Coordinates or participates in special projects as assigned.
Attends training, meetings, seminars, etc., as required to represent division, and/or to enhance job knowledge and skills.
VOCATIONAL/EDUCATIONAL PREPARATION:
Requires an Associate's degree, a vocational technical degree or specialized training that is the equivalent to the satisfactory completion of two years of college education with emphasis in office management, secretarial science, business administration or a closely related field.
SPECIAL CERTIFICATIONS AND LICENSES:
Must possess a valid state driver's license.
EXPERIENCE REQUIREMENTS:
Requires over one year and up to and including three years. Prefer accounting and bookkeeping experience with skills in Microsoft Excel and Word.