Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

OPAS

Proposed Minimum Salary

$3,750.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Administrative Coordinator I works under general supervision, and is responsible for overall office management, which includes scheduling appropriate meetings and ensuring dates are calendared, submitting credit card reports, and supervision of student workers. Serves as a liaison to board of directors, and resource and central communications contact for information relative to OPAS programs, etc.

Essential Duties/Tasks:

Office Management

• Coordinates the maintenance of files, documents, and records.

• Coordinates inventory and maintenance of office supplies and equipment.

• Coordinates logistical arrangements for staff events and meetings.

• Serves as Credit Card Report delegate. Tracks credit card expenses and submits credit card reports for the office.

• Coordinates travel arrangements and assists in reporting travel for the office.

• Coordinates and maintains calendars. Maintains RSVP list for special events.

• Provides accurate information for patrons and donors.

• Acts as primary contact for Executive Director. Monitors office procedures.

• Provides technical information regarding administrative services.

• Represents OPAS Staff in meetings as needed.

• Applies and interprets, and/or assists in implementing management policies or operating practices.

• Coordinates logistical arrangements for staff events and meetings.

• Makes recommendations for process improvements, administrative changes, or new initiatives.

• Keep OPAS staff updated on office management projects and tasks, and follow-up as needed

 

Secretary, OPAS Board of Directors

• Serves as a liaison to board of directors and division administration, and resource and central communications contact for information relative to OPAS programs, etc.

• Is responsible for dissemination of reports, record management, research, and reporting.

• Sends correspondence to the board.  

• Creates board notebooks.

• Prepares appropriate reports for meetings and disseminates information.

 

Supervisor, Student Workers

• Hires, schedules, trains and supervises student workers.

• Oversees student worker tasks and ongoing projects closely with follow-up as needed.

• Updates the student worker handbook as needed and disseminates the updates to the student workers.

What you need to know

Salary: $45,000 annually

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

• Bachelor’s degree or equivalent education and experience.

• Two years of experience in office administration.

 

Preferred Qualifications

• Experience with Aggie Buy and Emburse systems.

 

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications.

• Verbal and written communication skills.

• Ability to multitask and work cooperatively with others.

• Planning and organization skills.

• Attention to detail.

• Interpersonal skills.

 

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.