Administrative Coordinator I

Our Commitment    

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.    

Who we are  

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.   

What we want  

The Administrative Coordinator I works under general supervision and provides administrative support for the Office of Academic Affairs at the School of Public Health to include the exercise of discretion and independent judgement with respect to matters of significance. 

What you need to know  

Salary: Will be commensurate based on the selected hire’s education and experience.   

Apply! Submitting a cover letter, resume/CV to assist us with the review process. You may upload these documents to the application under CV/Resume.   

Required Education and Experience 

• Bachelor's degree or equivalent combination of education and experience  

• Two years of experience in office administration. 

Preferred Qualifications 

• Ability to multitask and work cooperatively with others

• Knowledge of word processing, spreadsheet, database, and presentation applications. 

• Interpersonal and communication skills. 

• Planning and organization skills. 

• Knowledge of Argos, Astra, Workday, Emburse (formerly Concur), AggieBuy, AdobeSign, Compass/Banner

Responsibilities 

Administrative Operations Management 

• Oversees planning and execution of administrative operations. 

• Maintains daily office calendar and appointment monitoring. 

• Reviews and monitors project and program timelines and proactively identifies issues. 

• Coordinates office records retention and maintains reference materials. 

• Coordinates inventory and maintenance of office supplies and equipment. 

• Renews required software packages 

• Researches and responds to inquiries about office procedures and processes. 

• Coordinates logistical arrangements for travel, meetings, and events. 

• Develops and maintains administrative office procedures. 

• Reviews and signs documents for supervisors. 

• Serves as primary or backup administrative support to assigned functional areas. 

• Acts as lead coordinator on communication to the School of Public Health students, staff, and faculty regarding OAA activities (i.e. education abroad opportunities, new courses, practice activities, etc.) 

Support and Coordination 

• Provides administrative support for executive staff and various team members. 

• Coordinates internal meetings by reserving rooms and ensuring technology is operational . 

• Ensures compliance with office policies and procedures. 

• Assists with content and maintenance of office website. 

• Provides support for exam processing and assessment platforms. 

• Compiles and distributes candidate itineraries and schedules for interviews. 

• Coordinates logistical arrangements for staff events and meetings. 

• Manages classroom inventory, supplies, equipment, and furniture. 

• Maintains OAA project timelines 

Compliance and Policy Oversight 

• Monitors compliance with office policies and procedures. 

• Analyzes requirements for projects or initiatives. 

• Provides technical information regarding administrative procedures. 

• Assists in establishing procedures to ensure compliance with regulations. 

Staff Training  

• Assists in the development of processes for new hire onboarding. 

• Acts as primary or backup as delegate for staff, including student workers, in various university software programs. 

Event Planning and Coordination 

• Plans and coordinates external meetings, seminars, conferences, and other special events and activities. 

• Makes arrangements for visitors to the office. 

• Organizes and tracks agenda items for committee meetings. 

Why Texas A&M University?   

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums  

• 12-15 days of annual paid holidays   

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month  

• Automatic enrollment in the Teacher Retirement System of Texas   

• Health and Wellness: Free exercise programs and release time  

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more   

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee  

• Living Well, a program at Texas A&M that has been built by employees, for employees  

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.