In a growing company like UTA, we have an ongoing need to hire talented Administrative Assistant's to align with our corporate senior executives in various departments across the company. If you’d like to know more, please share your interest by submitting your resume below.
Qualified individuals must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Individuals must have the ability to manage multiple projects in a fast-paced environment, experience in managing a busy desk, scheduling, and assisting with various tasks.
The salary for Administrative Assistant roles is $24.00 to $38.50 depending on relevant years of experience, skills, and expertise.
What You Will Do
Calendar Management: Maintain and organize the executive's calendar, scheduling appointments, meetings, conferences, and other events. Prioritize and manage conflicting demands on the executive's time, ensuring they are well-prepared for each engagement.
Communication: Act as the primary point of contact for internal and external inquiries addressed to the executive. Draft and proofread emails, letters, reports, and other documents on behalf of the executive. Manage incoming calls and messages, prioritizing and relaying information as required.
Meeting Coordination: Coordinate and schedule meetings, including booking venues, arranging video conferences, and preparing meeting materials. Attend meetings, take minutes, and distribute them to relevant stakeholders.
Travel Arrangements: Plan and organize domestic and international travel for the executive, including flights, accommodations, and transportation. Prepare detailed itineraries and ensure the executive's travel arrangements run smoothly.
Administrative Support: Handle administrative tasks such as filing, record-keeping, and expense tracking. Maintain an organized filing system, both physical and digital, for easy retrieval of documents.
Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion. Maintain confidentiality in all matters related to the executive's work and personal life.
Project Support: Assist the executive in managing various projects by coordinating deadlines, tracking progress, and providing necessary support.
Relationship Management: Build and maintain positive relationships with key stakeholders, including clients, partners, and other executives.
Event Planning: Assist in organizing and coordinating company events, conferences, and other functions.
Research: Conduct research on specific topics, as requested by the executive, to provide relevant and timely information.
Miscellaneous Tasks: Handle ad-hoc tasks and projects assigned by the executive, demonstrating flexibility and adaptability. May scheduled personal travel, appointments, and perform common PA tasks as needed.
What You Will Need
Bachelor’s degree strongly preferred
4+ years of prior administrative assistant experience
Ability to liaise with key senior-level executives
Able to review and understand contracts
Ability to liaise with internal staff at all levels and external clients & partners
Capable of managing several projects simultaneously with minimal supervision
Previous experience managing an executive desk preferred
Highly professional with excellent judgment and discretion
Excellent communication skills - both written and verbal
Ability to work in a dynamic and in a fast-paced environment
Can-do, positive attitude and willing to “go the extra mile”
Critical attention to detail and highly organized
General business knowledge and interest in Music and Entertainment business essential
What You Will Get
The unique and exciting opportunity to work at one of the leading global entertainment companies.
Access to the tools, leadership and resources you’ll need to create and drive a center of excellence
The opportunity to do the best work of your career
Work out of an amazing office – that happens to house one of the top modern art collections in the world
Competitive benefits and programs to support your well-being
About UTA
UTA unites ideas, opportunities and talent. The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers—from actors, athletes and musicians to writers, gamers and digital influencers. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York and London.
For more information: https://www.unitedtalent.com/about/