Administrative Assistant

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections,  where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

Group Communications (GC) is a vital function within Roche. We build trust with our stakeholders, enhance Roche's reputation, and ensure coherence and alignment with the Roches's vision, mission, and values. Effective communication strategies help engage employees, inform investors, and connect with customers, thereby driving the overall success and sustainability of Roche. In GC we strategically manage, coordinate and deliver communication to, and for, Roche. We align communication strategies with business goals, fostering collaboration and synergy between departments and regions. 

The Corporate Communications Business Partnering (CCBP) Team is part of the Group Communications (GC) Organisation and actively embraces the new collaboration model, in which Business Partners and Centers of Excellence (CoE) work together to unleash greater impact through communications for Roche. Our Strategy and Operations team is dedicated to Group Communications’ Strategy and supports and drives our processes. In this role, you will be supporting the Leaders of CCBP and Strategy and Operations.

The Opportunity

• Supports assigned leaders and teams with a variety of advanced administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events
• Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls
• Coordinating the preparation of department budget, including monitoring expenses against budget, researching and analyzing any discrepancies; Creating and submitting purchase orders and compiles expense reports
• Manage intranet and gDrives and assists with filing and organization of information
• Provides support on editing and formatting executive-level presentations
• Serves as the “go-to-person” for general operational or administrative inquiries
• Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events
• Partners with other personal assistants and team members on a routine basis and provides backup support to leadership, demonstrating flexibility, adaptability and positive demeanor in the face of change; provides backup support to teams outside of own work area and across functions, as necessary

Who You are

• minimum 7 years of administrative assistant experience
• 2+ years of experience supporting senior/executive level leaders.
• Proficiency with Google Workspace including (Google docs, Sheets, Slides, Forms, Gmail, gCal, gDrive, gMeet, and Calendar etc.)
• Financial experience for effective and efficient tracking,of departmental budgets.

We have already identified preferred candidates, but we still welcome additional applications.
Ready for the next step? We look forward to hearing from you — apply now to discover this exciting opportunity!

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.