At Prologis, we don’t just lead the industry—we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one—not just shaping the future of logistics but building what comes next.
Job Title:
Administrative Assistant
Company:
Prologis
Administrative Assistant
A day in the life
As the Administrative Assistant, you will support the Market Leader and members of the East Rutherford, New Jersey team. You’ll be the hub of the team’s business operations and the conductor who keeps them on track and on schedule. You’ll anticipate the needs of your leaders and help them stay focused on their objectives by driving all administrative functions. In return, you will enjoy a fun, dynamic team culture in a global Prologis market!
Key Responsibilities Include:
- Answer and direct all incoming calls in a courteous manner, providing caller with general information, transcribing messages and when necessary, directing callers to appropriate staff or voicemail.
- Greet customers and visitors to the office and announce their presence to the appropriate person or department.
- Schedule all office and building management requests and work orders.
- Organize office lunches/holiday parties and other office events.
- Schedule and organize meetings, conference calls and appointments for assigned staff. Prepare and collect items in relation to meetings/presentations and events, including but not limited to, documents/materials, meal orders, and attendance confirmations/questions/issues.
- Coordinate travel arrangements.
- Manage/track office expenses against budget throughout the year.
- Assist Property Management, including but not limited to, quarterly billing, A/R follow-up & collections and direct communication
- Manage and reconcile expense reports.
- Code and process invoices in PeopleSoft Financials database in a timely manner.
- Manage internal and external communications.
- Assist Property Management, Development & Marketing Departments as needed.
- Assist marketing with planning and managing broker events.
- Assist Property Management, including but not limited to work order entry, service contract execution, and special projects
- Serve as office manager with responsibilities that include but not limited to – coordinating/ordering kitchen/office supplies, coordinating office coverage, arranging IT support for office equipment, coordinating repairs in partnership with property managers.
- Be willing to take on new projects as requested.
Building blocks for success:
Required:
- Administrative Assistant with 5+ years of relevant experience.
- Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce.
- Must be a team player that is proactive and takes initiative.
- Excellent multi-tasking skills with the ability to meet tight deadlines.
- Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues.
- Excellent communication skills, both written and verbal.
- Detail-oriented with strong planning, organizational and time-management skills.
- Ability to work well under pressure; can easily adapt to change.
Preferred:
- Experience in Commercial Real Estate.
- High school diploma or general education degree (GED); and related experience and/or training.
Hiring Hourly Range: $25.00- $34.00. Salary and whole compensation package (bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.
People First
Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.
When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.
As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.
All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.
All job offers are contingent upon successful completion of background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.
Employment Type:
Full time
Location:
East Rutherford, New Jersey
Additional Locations: