Administrative Assistant, Office of Experiential Learning, Freeman College of Management

Position Title:

Administrative Assistant, Office of Experiential Learning, Freeman College of Management

Position Type:

Full time

Scheduled Weekly Hours:

40

Categories:

Staff Non-exempt

Job Summary:

Bucknell University's Freeman College of Management invites applications for an Administrative Assistant to support the mission and daily operations of the Office of Experiential Learning. This position provides essential administrative, logistical, and communications support to advance experiential programs that connect students with meaningful real-world learning opportunities.

The Administrative Assistant serves as a key point of contact for students, faculty, and external partners, ensuring efficient office operations and delivering exceptional customer service. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and a commitment to collaboration, inclusivity, and service excellence. This position offers the opportunity to contribute to an engaging academic environment that values innovation, teamwork, and student success.

Join a collaborative and student-centered team dedicated to providing transformative learning experiences that prepare students to make meaningful contributions in their careers and communities.

This position is a full-time, non-exempt, benefits-eligible staff position.

Job Duties:

What You Will Do:

• Supports daily operations in the Office of Experiential Learning, including scheduling meetings, updating calendars, creating reports, and maintaining inventory of office supplies, maintaining records, and engaging with students. Coordinates the work of student employees to ensure office coverage and consistent office staffing
• Provides administrative support and exceptional customer service including working with vendors, greeting visitors and guests, and creating correspondence. Serves as a point of contact for departmental operations, both internally and externally. Participates in office initiatives and prepares documentation for memberships, workshops, and conferences.
• Coordinates preparation, setup, materials and logistics, including travel logistics, for programs, luncheons, and other meetings. Arrange guest speaker travel and itineraries. Supports team with expense reporting.
• Coordinates and provides support for staff searches, hiring, onboarding, and exiting. Processes and coordinates student payroll on-boarding, compensation changes, etc. Tracks and updates office locations, contacts, and special needs.
• Creates content for, and updates social media and webpages; designs, publishings and distributes a weekly e-newsletter and marketing materials. 
• Attends and assists with field trip logistics. 

This job description’s listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed. 
 

What You Will Bring:

Required Qualification:

• Education: HS Diploma or GED
• Work experience: 2 years, Administrative or related experience

Preferred Qualifications:

• Education: Associate’s degree
• Work experience: 4 years, Administrative or related experience
• Experience in education preferred; Higher Education a plus.
• Experience providing travel and event logistical and administrative support
   

Required Knowledge, Skills and Abilities:

• Demonstrated analytical and critical thinking skills; 
• Project/program management skills. Proactive approach to projects, problem solving, communication needs, and planning
• Strong written and verbal communication skills.  
• Demonstrated knowledge of computers and software including word processing, spreadsheet, email and calendaring applications. 
• Exceptional customer service skills, strong attention to detail, and ability to prioritize deadlines and successfully manage multiple priorities
• Ability to handle sensitive confidential information in a responsible and appropriate manner
• Must be able to work independently as well as in a team environment.
• Demonstrated ability to positively interact with a wide range of individuals and a commitment to diversity and inclusiveness
• Proficiency with, or interest in learning, managing social media accounts (FB, LinkedIn, Instagram)

Travel Demands:  Some overnight travel required

Working Environment:  

• Office environment / no specific or unusual physical or environmental demands. 
• Must be able to travel with or without accommodations. Requires travel beyond the regular business day and/or overnight outside of regular business hours, to locations such as NYC, DC, and San Francisco. 
• May require a flexible schedule that aligns with guest speakers and program events on evenings and weekends as needed.
• Must be able to remain in a stationary position for extended periods of time; operate a computer and use a mouse/keyboard for long periods of time.
• Must be able to move about the office to access file cabinets and office machinery such as copiers and printers.
• Must be able to work in a demanding environment with multiple competing deadlines and frequent interruptions
   

Work Type:  This position is a full-time, non-exempt, benefits-eligible staff position.

To Apply:

Submit cover letter and resume to careers.bucknell.edu. Review of applications will begin immediately and continue until filled.  

Expected start date is January 5, 2026.  

Job Exempt:

No

Salary Range:

17.16-21.45

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy. 

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

• Flexible scheduling options determined by role; 
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card 

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Inclusive Excellence:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community.  We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings.  We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

E-Verify

Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program.  We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.