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Baltimore City

Administrative Assistant, Grant Services Specialist I (NCS) - Baltimore City Health Department

1001 E Fayette St Full time

THIS IS A NON-CIVIL SERVICE POSITION
 

Salary Range:    

$35,120.00 - $43,901.00 Annually
 

Starting Pay:    

$35,120.00 Annually

Get to Know Us    
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

NOTE: GRANT POSITIONS ARE NOT ELIGIBLE FOR RETIREMENT BENEFITS

Job Summary    
The Grant Service Specialist I will carry out tasks for the Supervisor, MCH Bureau leadership, coordinators and support the work mortality review. The role requires efficient management of communication, scheduling, procurement, and various administrative tasks to ensure smooth operations within the bureau.

Essential Functions    

  • Provide office support to the Supervisor and MCH Bureau leadership and coordinators by assisting with various administrative tasks and supporting the work of mortality review.
  • Answer, manage, and address phone inquiries and electronic communication regarding Maternal and Child Health and other City resources.
  • Schedule meetings and conference calls, reserve conference rooms, and maintain the MCH conference room and general work area as needed.
  • Assist with preparing documents for contracts and monitoring expenditures.
  • Prepare and create Workday procurement requests.     
  • Complete projects assigned by the Supervisor and MCH Bureau leadership staff.
  • Confirm the accuracy of items ordered, coordinate deliveries, and assist with packaging outreach materials for events and external partners.
  • Assist with inventory and storage room areas, ensuring organization and accessibility.

Minimum Qualifications

Education: Have a High School diploma or GED equivalent.
 

AND
 

Experience: Have three years of experience performing office support and administrative tasks.

Equivalency Notes: Have an equivalent combination of education and experience and two years of professional-level office experience.
 

Knowledge, Skills, and Abilities     

  • Ability to communicate effectively verbally and in writing.
  • Knowledge of Microsoft Suite software programs at an intermediate level.
  • Ability to prioritize multiple tasks.
  • Must have excellent customer service skills.

Additional Information

 

Background Check    
Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening and must be successfully completed.

Probation    
All persons, including current City employees, selected for this position must complete a 6-month mandatory probation.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws.  Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER