REQ13616 Administrative Assistant, Casino Marketing (Open)
POSITION SUMMARY:
The Administrative Assistant, Casino Marketing provides administrative, financial, and clerical support to the casino marketing department.
PRIMARY RESPONSIBILITIES:
- performs all general administrative functions for the Casino Marketing department
- Co-ordinates all financial processing and related administration
- Co-ordinates all purchasing of all required consumables, office supplies, collateral, promotions items, prizes, décor etc
- Review and co-ordination of accurate P&L report and monthly cost allocation with the Finance Department
- Attends P&L meetings and provides information relating to all costs
- Ensures that all orders and deliverables meet deadlines and adherence to procedures
- Overall budget management for all activities, promotions, events, and initiatives
- Ensures effective cost and budget allocation
- Co-ordinates and manages delivery of all orders
- Manages the registration of new suppliers with Supply Chain
- Sources of new and innovative product, suppliers, promotional merchandise, and prize options
- Schedules and co-ordinates all required internal and external meetings
- Produces meeting agendas and ensures that all meeting attendees are informed and aware of deliverables or requirements in advance of meetings
- Take minutes of meetings, records action items and distribution to all relevant team members and departments
- Implements and co-ordinates effective department and inter-departmental communication
- Produces, reviews, copy checks and distributes all relevant departmental reports, correspondence, and supportive documents
- Prepares and updates of presentations
- Overall departmental support for any actionable items
- Schedules training and manages the department leave planner
- Maintains confidentiality of sensitive materials
- Meets the attendance guidelines of the job and adhere to departmental and company policies
- Performs other related duties as assigned
KEY PERFORMANCE INDICATORS:
- Service standards are consistent with department’s expectations
- Records are kept in a systematic way for easy reference and retrieving
- Constructive relationships are built with team members and customers
- Ensures the department is operating in the most efficient manner
- Relevant policies and procedures are adhered to
QUALIFICATIONS:
Experience
- Minimum three years working experience in a marketing co-ordination or marketing administrative role
- Minimum of three years financial administration experience
- Minimum three years computer experience, with Microsoft Word, Excel, PowerPoint & Visio
Education
- High School / University graduate preferred
- Marketing qualification advantageous
Skills / Competencies
- Adheres to and supports the Company’s Vision and Values
- Displays a high commitment to improving customer service
- Motivates others to achieve business objectives and common goals
- Encourages people to work as a team
- Adopts and implement new approaches and practices to meet changing circumstances
- Clearly understands the strategic Vision of the Company and how it impacts on the Business Unit/function
- Anticipates and assess issues, risks or opportunities facing the Company and applies effective, creative solutions
- Achieves agreed objectives and accepts accountability for results
- Employee and customer-oriented
PERSONAL COMPETENCIES:
- Achieves agreed objectives and accepts accountability for results
- Displays a high commitment to delivering results
- Leads others to achieve business objectives
- Communicates effectively
- Displays the highest level of integrity
- Ability to maintain discretion
- Self-motivated
- Approachable