Do you want a job with a purpose?
And do you want to make healthcare safer, better and more reliable?
Join our Team!
We are seeking a detail-oriented and organized Administrative Assistant to manage the end-to-end process of customer and supplier invoices, maintenance contract management and reporting. Our ideal candidate has strong administrative skills, can manage work independently, and has excellent communication capabilities for customer and supplier contacts.
What your days may look like:
- Monitor and control cost and revenue related to Service Contracts, including contract renewals and pricing adjustments.
- Handle customer invoicing, including processing crediting for contracts and resolving technical invoice discrepancies with clients.
- Ensure cash collections are on track and work to reduce overdue balances by communicating effectively with customers.
- Conduct credit investigations of new and existing customers, while recommending and executing actions on account issues.
- Process and create Purchase Requisitions (PR) and Purchase Orders (PO) while handling requests and calls from suppliers related to invoices.
- Ensure suppliers adhere to the Dedalus global procurement framework and maintain accurate ERP system updates with PR and PO information.
- Collaborate with the Company Shared Services Center (SSC) for smooth processing of both supplier and customer invoices, ensuring adherence to global procurement standards.
- Support the Order Intake process.
- Support and manage Order-to-Cash and Procure-to-Pay Cycles.
- Assist in the formulation of the department budget and contribute to business planning (OPEX) through frequent reports.
- Supporting ISO compliance process and audits preparation
- Support overdue tackling process
- Support business in Risk & assessment including monitoring of mitigation actions
What you bring to the table:
- Proven experience in an administrative role focused on invoicing and/or procurement
- Familiarity with ERP systems (Microsoft Dynamics) and financial processes
- Strong communication and problem-solving skills
- Proficient in English, French and Dutch.
We offer:
- Discover an exciting career opportunity at a young and innovative company, where your skills and ideas can thrive!
- A highly competitive salary package, including a range of attractive fringe benefits such as hospitalization insurance, group insurance, smartphone, laptop and meal vouchers.
- Work with flexible schedules and the possibility of working partly from home.
- Experience a positive and inclusive working environment
- Choose to work in Aalborg, Copenhagen or Aarhus, all vibrant and dynamic cities of Denmark.
About us
The Dedalus Group is the leading healthcare and diagnostic software provider in Europe and one of the largest in the world. With an approach focus on the continuum of care to providing complete and patient-oriented future-proof solutions to the healthcare industry.
Dedicated to addressing challenges of the modern healthcare ecosystem, while enabling digital transformation that is centred around the patient, the Dedalus Group have been highly acquisitive since their inception in 1982. Operating across 5 continents, in 40 countries, with over 3,000 global customers and multi-million Euro R&D programme, Dedalus has become the largest European provider of healthcare information systems.
Today, Dedalus employs more than 7,000 highly skilled qualified people; it has the largest software R&D team in the industry in Europe with more than 2,000 colleagues. Thanks to our portfolio of leading next-generation solutions, Dedalus covers the entire spectrum of healthcare professionals’ needs, and today we support over 6,100 hospitals and 5,300 laboratories worldwide.