Accounts Administrator

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Position Summary:
Under the direction of the immediate supervisor, administer accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.

Major Duties and Responsibilities:

• Administers client accounts and verifies accuracy of documentation
• Conducts collections, reconciles and resolves problems
• Acts as a resource person and resolves internal and external account-related problems
• Acts as a resource person to guide McGill departments through the AR billing process
• Sets up and maintains client accounts for AR clients (“Request for AR client”.  Verification of company billing information/registration against government and other databases
• Sets up and creates accounts for AR clients with Purchase Orders (PO) (“Request for AR client via PO”).  Verification of accuracy of the PO.  Follow up with McGill community and external clients to adjust PO as required
• Processes “Requests for invoices”.  Verification of details of billing
• Prepares reports of outstanding charges for hospitals and societies
• Processes daily invoices/statements and quarterly statements
• Processes monthly invoices/statements and reports for hospital payroll.  In conjunction with Accounts Receivable Supervisor, prepares quarterly Tenure Track invoice to MUHC
• Performs the feed process: verifies and uploads AR records received from service departments to Banner
• Monitors and reconciles various accounts, such as client accounts, returned cheque clearing, etc.
• Monitors and finalizes all user sessions for the daily feed to finance
• Processes cheque payments, wires, and entry and release of deposits in payments of invoices
• Resolves any issues related to unidentified payments.  Application of online banking payments
• Handles certain clerical tasks in the absence of the AR Supervisor: prepares journals, supplies back-up information related to audits, processes refunds

Other Qualifying Skills and/or Abilities:

Customer service oriented; Knowledge of accounting principles; Demonstrated organizational skills and ability to multi-task; Accuracy and attention to detail; Ability to clearly transmit and receive information; Proven experience meeting deadlines; Strong Microsoft Excel skills; Demonstrated ability to work in a PC environment using spread sheets and database packages; Workday, Banner FIS and Crystal Reports. English and French, spoken and written.

DEP - Business Administration 3 Years Related Experience /

(MUNACA Level E) $27.75 - $34.40

33.75 (Full time)

Accounts Receivable Manager

2025-11-13