Accounting Specialist - AP & Travel III

Job Type:

Regular

The Accounting Specialist - AP & Travel III completes and processes routine to moderately complex postings and transactions of information in any of the following areas: Accounts Payable/Receivable, Travel Accounting and/or General Accounting functions.  Responsible for completing assigned transactions using standard policies, procedures and guidelines.  

Duties and Responsibilities

• Process documents related to accounting; ensure submitted data is comprehensive, entered within the prescribed timeframes and audited for accuracy.  

• Travel and Accounts Payable

  • Validates expense reports against traveler's receipts (general travel as well as board and relocation travel).  

  • Reconciles and records purchased airline tickets for visitors purchased through travel agencies. 

  • Process registration fees and hotel deposits for conferences.

  • Assists in approving Direct Purchase Authorizations for travel booked outside of travel agencies.

  • Serves as a backup for expense report approvals and determining excess allowable costs for international airfare booked in business class.

  • Verifies vendor invoices prior to payment, including checking purchase and receiving reports.

  • Processes check runs, researches check traces/stop payments and issues manual checks.

  • Assists in the processing/recording of wire transactions for all RAND companies.

  • Assists in the preparation/filing of annual 1099 reporting.

  • Prepares reconciliations of General Ledger for AP and Travel related accounts. 

• Other Accounting

  • Summarizes and post data/cash receipts to journals, ledgers, and other records.  Prepares deposits for all accounts.

  • Prepares and distributes invoices, statements, billing summaries and periodic or special accounting reports including month-end closings and balances as related to RAND employees and/or RAND Pardee students.

  • Gathers financial and labor data, produces and audits reports to identify trending/training needs.  Develops and monitors reporting mechanisms.

  • Assists in development and distribution of reports for internal and external use.

  • Supports audits as necessary.

Education

• High School Diploma or GED required.

• Associate’s degree preferred.

Required Experience, Knowledge and Skills

• 3+ years of experience required. 

• Thorough knowledge of PC usage, Intermediate Excel, Workday/Concur experience.

• Good written, oral, and interpersonal skills. 

• Excellent 10-key skills.

• Thorough knowledge of accounting principles, basic knowledge of accounting theories.

• Understanding FAR requirements. 

Location

• Santa Monica, CA 

• This position is 100% onsite.

Salary: $52,300-$75,800

RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities; a candidate’s work experience, education/training, skills, expertise; and internal equity. This position is overtime eligible. Successful candidates will be offered employment in a specific title, as determined by the candidate's education and experience. In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more.

Equal Opportunity Employer