Accounting and Administrative Specialist

Please Note: This role requires the ability to work on site 3 days per week per company policy.

This role is not eligible for relocation or work authorization support

The annual salary range for this role is $85,000-$95,000 in New York.

The World Economic Forum, committed to improving the state of the world, is the international organization for public-private cooperation.

The Forum engages the foremost political, business, cultural and other leaders of society to shape global, regional and industry agendas.

Why we are recruiting

As part of an effort to improve the finance function, we are recruiting for an Accounting and Administrative specialist.

Reporting lines and interactions

The accounting and administrative specialist will be part of a global team of 8 people and report to the Accounting Lead.

As part of the role and responsibilities, the candidate will be required to work with internal stakeholders across the organisation as well as external stakeholders such as, suppliers and banks.

Details of main responsibilities

• Support of Account payables

  • Invoices reception and checking

  • Invoices approval follow-up, codification and booking

  • Payables payment booking

• Support of Travel & Expenses (Concur)

  • Support and training of staff members

  • Daily support for administrative tasks

  • Daily support for checking Travel & Expenses entries and booking

• Support of Account receivables

  • Support internal stakeholders (questions, investigations)

  • Support/maintain on filling in external providers portals

  • Booking incoming payments

• Others

  • Credit card administration

  • Relevant tax forms (e.g. W8)

  • Build and maintain good working relationships with all stakeholders, internal and external

• Payroll

  • Track salary and interim salary due dates

  • Be the interface with the service provider

  • Review the data received and prepare payments

The successful candidate will be assessed on

• Quality of bookings (no. of errors, etc…)

• Volume managed (no. of invoices booked, email response, etc…)

• Relationship with stakeholders (internal and external feedback)

Preferred Requirements and Experience

• Degree in finance, accounting and / or business administration

• Professional accounting qualification is a plus

• 5+ years of experience in similar position

• Excellent IT skills (MS Office, Certinia, Concur is a plus)

• Excellent technical accounting and systems skills

• Strong controls mindset and behaviours

• Strong organization skills

• Fluent spoken and written English

• Excellent communication skills

• Proactive, practical, pragmatic, flexible, hands-on, customer focused, solution based and results oriented

Why work at the Forum:

The Forum believes that progress happens by bringing together people from all walks of life who have the drive and the influence to improve the state of the world by building awareness and cooperation, shaping mindsets and agendas, and driving collective action. Join us and become a driver for positive change!