Academic Records Systems Analyst

The Academic Records Systems Analyst is a vital member of the Office of the Registrar, responsible for ensuring the accuracy, efficiency, and reliability of the Student Information System (SIS). This role focuses on three core functions: maintaining and testing academic records systems, developing reports, and ensuring institutional and regulatory compliance. The ideal candidate is detail-oriented, systems-savvy, and committed to meeting operational deadlines with precision and professionalism.

Position Specific Responsibilities/Accountabilities

Systems Maintenance & Testing

• Perform regular system maintenance, upgrades, and quality assurance testing of SIS (e.g., Banner or similar platform).

• Collaborate with IT and functional stakeholders to implement and test new SIS features, patches, or integrations.

• Troubleshoot system issues and support resolution efforts to minimize disruption to academic processes.

Reporting & Data Analysis

• Design, generate, and maintain reports and queries to support academic operations, compliance, and decision-making.

• Work closely with institutional research, IT, and other departments to ensure accurate and timely data reporting.

• Provide data extracts for audits, surveys, and internal/external reporting needs.

Compliance & Policy Support

• Ensure academic records systems are in alignment with institutional policies, FERPA regulations, the National Student Clearinghouse and accreditation requirements.

• Monitor and document system configurations, workflows, and changes to ensure data integrity and compliance. Responsible for reporting and error resolution to the NSC.

• Support audits and internal reviews by preparing documentation and responding to inquiries.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Bachelor’s Degree or equivalent combination of education and experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.

• Minimum 3 years of relevant experience in the areas of registrar/academic records/student systems preferably in an academic community.

• Experience with Banner, Slate, Database management, Argos/Evisions and Workflows is preferred.

• Demonstrated knowledge in the areas of: SQL and MS Access reporting tools, modern office practices and procedures; operation of various office machines; filing systems; proofreading; correct use of English, spelling, grammar; mathematical computations. Organizational skills and accuracy in recording tasks are essential.

• With minimal supervision, perform academic record functions involving independent judgment and requiring accuracy. Stay informed on academic policies and regulations, as well as changes in office procedures.

• Use good judgment in interpreting the rules, regulations, procedures, and policies of the University (which vary with each college) for the students and faculty, referring exceptions to the proper person for appropriate action.

• Maintain confidence and confidential information.

• Exemplary communication skills (both written and oral). Work effectively with all levels of the University organization, maintaining a friendly, courteous, fair, and yet firm disposition.

• Proactive, self-starter

• Demonstrated computer competency and preferably knowledgeable of Microsoft Office suite and student information systems (i.e. Ellucian Banner).

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

#HERC# #HEJ#

Staff Regular

Salary range

$71,100.00 - $88,900.00 Salary commensurate with education and experience.

Please note that this position is not eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)