Academic Governance and Curriculum Officer

The Role 
We are seeking a proactive and detail-oriented Academic Governance and Curriculum Officer to support the delivery of academic governance and curriculum management activities and processes within the Faculty of Medicine, Health and Human Sciences (FMHHS). 
 
Reporting to the Educational Governance and Initiatives Manager, this role provides secretariat and administrative support to the faculty’s academic committees, coordinates academic governance and curriculum-related processes, and contributes to the effective implementation of Faculty and University academic policies. 
 
Key responsibilities include: 

• Providing comprehensive secretariat support for academic committees, including scheduling meetings, preparing agendas and minutes, coordinating documentation, and monitoring the implementation of action items.

• Supporting the planning and coordination of Faculty-level governance activities and annual governance cycles.

• Coordinating academic governance and curriculum-related processes, ensuring alignment with University policies, procedures, and standards.

• Providing clear, timely advice and recommendations on governance and curriculum matters to academic staff, committees and stakeholders.

• Liaising with the Deputy Vice-Chancellor (Academic) portfolio and central governance services to support curriculum change and annual review cycles.

• Monitoring and reviewing curriculum processes to ensure the accuracy and integrity of information and compliance with policy requirements.

• Providing administrative support for academic appeals, exceptions, and policy matters.

• Contributing to continuous improvement of governance and curriculum systems and processes.  

 
About You 
You are a well-organised, detail-oriented, and collaborative professional with extensive experience in secretariat and administrative support. You are adept at coordinating agendas, minutes, reports, scheduling, and annual planning, ensuring smooth operations across committees and academic teams.   

Your strong customer service focus enhances stakeholder engagement, and your exceptional organisational and time management abilities enable you to consistently manage competing deadlines.   

You bring a sound understanding of institutional policies and procedures, with the ability to interpret and advise effectively across diverse academic and governance contexts.  

About Us 
The Faculty of Medicine, Health and Human Sciences (FMHHS) at Macquarie University is dedicated to advancing learning, teaching and research that improves health and wellbeing. The Faculty works closely with clinical and industry partners to deliver innovative education and research outcomes. 
 
You will be part of the Educational Services team, which provides strategic and operational support across course design, accreditation, and educational quality initiatives within the faculty. 

How to Apply 
To be considered for this position, please apply online by submitting your CV and a cover letter addressing the below selection criteria for the role. 
 
Essential Selection Criteria 

• Tertiary qualifications in a relevant field and/or relevant experience.

• Experience providing secretariat and administrative support, including agendas, minutes, reports, complex scheduling, and annual plans.

• Experience in interpreting and providing advice and information across a range of policies and procedures

• Understanding of governance process within Higher Education is highly desirable.

• Experience in identifying, developing, and implementing process improvements.

• Excellent organisational and time management skills, with the ability to deliver on competing deadlines.

• Strong stakeholder engagement skills and a customer service focus, with the ability to work effectively with diverse stakeholders.

• Strong written and verbal communication skills, and proficiency with Microsoft Office.  
   

Desirable Criteria 

• Experience in a higher education environment, preferably within academic governance or curriculum management. 

• Strong knowledge of university governance frameworks, systems and processes. 

 
*** Applicants must hold valid Australian work rights to be considered for this position. 
 
Role enquiries: Please contact Jyoti Singh - Educational Governance and Initiatives Manager at jyoti.singh@mq.edu.au 

Recruitment Inquiries: Mirna Alaaiddin, Talent Acquisition Officer at mirna.alaaiddin@mq.edu.au  

Submission of Applications Open Until: Friday 21 November 2025 at 11:59 p.m. (AEDT) 

*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date. We also reserve the right to close the advertisement early if a sufficient number of qualified applicants is received.

Why Work at Macquarie 

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.

Our prime location is just a short walk from Macquarie University Metro Station and Macquarie Shopping Centre. Enjoy the benefits of working at a campus that offers: 

• 17% Superannuation

• Subsidised onsite parking options

• Flexible working options

• Training and professional development

• Onsite childcare facilities

• Discounted health insurance (Medibank)

• Onsite vacation care

• Employee Assistance Program

• Subsidised membership at the Sport & Aquatic Centre

• Onsite GP, imaging & physio clinics ​