Academic Business Special

Are you a current Aims Employee, Temporary Worker? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

Are you a current Aims Student? If so, to help avoid future access issues, please apply through your Workday account using the Aims Jobs app on your Workday home page. 

Are you both an Employee and a Student? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

For assistance, please contact the recruitment team at 970-378-3720.

Minimum Hiring Annual Salary:

$52,612.00

Maximum Hiring Annual Salary:

$56,821.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position.

Prepare statistical and narrative reports (research, coordinate with other areas on campus, compile and disseminate information) for budget, faculty salaries, faculty load, enrollment, FTE, lab fees, etc. to keep Vice President of Academic Affairs, Associate Vice President of Academic Affairs, Deans, and the Senior Executive Director of Business Relations and Workforce Strategies informed of current information. Provide research, data analysis, information, and office support for the Vice President of Academic Affairs, AVPAA, Academic Deans, Senior Executive Director of Business Relations and Workforce Strategies, Chairs, faculty, and staff. Assist in the development and administration of the academic budgets, which includes making recommendations to the Vice President of Academic Affairs concerning future operational and special projects budget needs, and provide monthly reports to the Vice President of Academic Affairs.

Special Projects Coordination

• Collect and coordinate Academic Affairs special project requests.
• Track and monitor special (capital) project spending within Academic Affairs.
• Keep the Vice President of Academic Affairs, Associate Vice President of Academic Affairs, and Academic Deans informed of available balances.

Payroll and Activity Pay Support

• Assist Payroll with processing Credit Course Activity Pay in Workday for part-time faculty and full-time faculty overloads.
• Serve as back-up activity pay reviewer for all academic divisions as needed.
• Enter activity pay for vacant positions and ensure accuracy of payments.
• Review and enter (as needed) activity pay for Early College Academy and Concurrent Enrollment programs.
• Test compensation changes in the Workday Sandbox for Payroll verification and update Workday when confirmed.
• Send semester reminders to academic staff regarding reportable hours, payroll deadlines, and necessary adjustments to activity or payment dates.
• Provide guidance and respond to payroll-related questions from academic staff.

Faculty Processes and Reporting

• Manage the annual Adjunct Tiered Advancement application process; update and distribute tier lists for adjunct and full-time faculty upon completion.
• Maintain Faculty Qualification Credential forms and degree-waiver summary reports; distribute and update as needed.
• Complete annual reporting processes, including:
  • Chair stipends
  • Full-time faculty recommendation memos
  • Requests for reassigned load
  • Lab fee review
  • Personnel updates
  • Student medical liability insurance

Budget Development and Management

• Assist in developing and administering the Vice President of Academic Affairs’ operating budget.
• Coordinate the annual academic budget request process, compiling and submitting approved requests to Financial.
• Create detailed and summary budget reports for each academic division, including overall totals and year-over-year change summaries.
• Manage and track software purchases and renewals for Academic Affairs.

Data Analysis and Reporting

• Prepare statistical and narrative reports on topics such as budget, FTE, faculty salaries, faculty load, chair stipends, enrollment, and lab fees.
• Collaborate with departments to collect, analyze, and disseminate data that supports informed decision-making by Academic Affairs leadership.
• Maintain and update full-time staffing charts for the Academic Affairs Leadership Team.

Other Duties as Assigned

Minimum Qualifications:

• Associate’s degree in a related field such as Business Administration, plus five (5) years of related progressively responsible experience or equivalent combination of education and/or experience.
• Knowledge and demonstrated routine and advanced experience with:
• Computer programs and software to include, but not limited to, Microsoft Office suite and Google products;
• records maintenance;
• office management principles and practices;
• finance, budgeting, and cost control procedures;
• project management principles, techniques, and tools.
• Must be able to demonstrate experience with:
• effective communication skills, both orally and in writing;
• investigate, analyze information, draw conclusions, and make recommendations based on data or findings;
• perform advanced research, organize resources, and establish priorities; and work as a team member and foster a cooperative work environment.

Required Documents:

• Cover Letter
• Resume

Preferred Qualifications:

• Extremely detail-oriented.

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section.  If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

For information on our hiring practices, please visit our resource page: https://www.aims.edu/departments/human-resources/hiring-process.

Aims Community College is an equal opportunity employer.  Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status.  All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

To be considered, please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.